Privacy Policy

We Hiring Hub ("we", "us", "our") is a registered international recruitment agency based in India. We operate the website wehiringhub.com and provide overseas job placement services connecting Indian professionals with verified employers in Europe and the Gulf region.

For the purposes of this Privacy Policy, We Hiring Hub is the data controller — meaning we determine how and why your personal data is processed.

We collect personal information when you interact with our website, submit an application, contact us, or use our services.

• Application Processing: To evaluate your profile, match you to suitable job opportunities and submit your application to verified employers.
• Communication: To contact you regarding your application, job matches, visa requirements or document requests.
• Visa & Document Support: To assist with credential recognition, document attestation and visa application processes.
• Payment Processing: To process your application fee through our secure payment gateway (Cashfree Payments).
• Legal Compliance: To comply with applicable Indian laws including the Information Technology Act 2000.
• Service Improvement: To analyse website usage and improve our services and processes.
• Marketing (with consent): To send relevant job alerts and updates — only where you have provided explicit consent.

• Contractual Necessity: Processing is necessary to perform our recruitment and placement services as requested by you.
• Consent: Where you have explicitly agreed to the processing of your data — for example when submitting your application.
• Legitimate Interests: Where processing is necessary for our legitimate business interests such as improving our services or preventing fraud.
• Legal Obligation: Where processing is required to comply with applicable Indian law or regulatory requirements.

With your explicit consent, we share your profile, CV and relevant credentials with verified employers who have active vacancies matching your skills and destination preference.

For visa applications, we may share your information with the Ministry of External Affairs (MEA), relevant embassies, consular offices and immigration authorities in destination countries.

• Cashfree Payments — For processing your application fee securely
• FormSubmit — For routing contact and application form submissions
• GAMCA Medical Centres — For Gulf visa medical clearances where applicable
• Document Attestation Agencies — For credential verification and apostille services

By using our services, you acknowledge that your personal information may be transferred to and processed in countries outside India — specifically EU countries (Germany, UK, Canada, Australia) and GCC countries (UAE, Saudi Arabia, Qatar, Kuwait, Oman). These transfers are necessary to fulfil our recruitment services.

We ensure that any employer or third party receiving your data is bound by equivalent confidentiality and data protection obligations. Your explicit consent is obtained as part of the application process prior to any international transfer.

• Active applicants: Duration of placement process + up to 3 years after successful placement
• Unsuccessful applications: Up to 2 years from your last interaction with us
• Payment records: 7 years as required under Indian financial regulations
• Marketing consent records: Until you withdraw consent or 3 years from collection
• Website analytics data: Up to 13 months

After the applicable retention period, your data is securely deleted or anonymised. You may request earlier deletion — see Section 9 for your rights.

• Essential Cookies: Required for the website to function correctly. Cannot be disabled.
• Analytics Cookies: Help us understand how visitors use our site. All data is aggregated and anonymised.
• Preference Cookies: Remember your settings for a better experience on return visits.
• Marketing Cookies: Used to deliver relevant content. Only active with your consent.

You can control or disable cookies through your browser settings at any time. For full details, see our Cookie Policy.

Under applicable Indian data protection law and international standards, you have the following rights regarding your personal data:

To exercise any of these rights, contact us at jobs@wehiringhub.com. We will respond within 30 days.

• SSL/TLS encryption for all data transmitted through our website
• Secure, access-controlled storage — only authorised team members can access your information
• Regular review and update of our security practices
• PCI-DSS compliant payment processing via Cashfree Payments

In the event of a data breach affecting your rights, we will notify you and relevant authorities as required by law.

Our website may contain links to third-party websites including employer portals, visa application systems and payment gateways. We are not responsible for the privacy practices of these external sites. Our Privacy Policy applies only to information collected through wehiringhub.com and our direct services.

Our services are intended for individuals aged 18 and above. We do not knowingly collect personal information from anyone under the age of 18. If you believe your child has provided us with personal information, please contact us at jobs@wehiringhub.com and we will delete such information promptly.

We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last Updated" date on this page and notify active applicants by email where changes materially affect how we use their data. Your continued use of our services after any changes constitutes your acceptance of the updated Privacy Policy.

If you have any questions, concerns or requests regarding this Privacy Policy, please reach out to us: